Job Description

Developing the project towards launch:

1. Establishing policies, procedures and risk assessments for Embrace Birmingham. Where appropriate, these can mirror or draw on Embrace Coventry’s policies and procedures. 

2. Build and maintain relationships with other agencies and stakeholders in the work of Embrace Birmingham. 

3. Build and maintain relationships with local churches interested in engaging with Embrace Birmingham. 

4. Coordinate volunteer recruitment and induction process, responding to enquiries, processing applications, references and DBS applications, with an initial goal of 10-12 volunteers to enable weekly outreach.

5. Researching and applying for relevant grants.

6. Maintaining a list of donors and supporters, according to GDPR regulations, and maintaining communication with them, as appropriate.

7. Plan for and risk assess outreach in Birmingham ready for commencing weekly outreach.

8. Track expenditure and help to draw up initial operational budgets.

Overseeing the project once it launches:

1. Provide a single point of contact to service users and provide practical and spiritual support. This will include assessing the needs of each woman and could involve supporting women to appointments, supporting them with particular problems such as housing or debt, supporting engagement with police or courts, or taking a woman out for coffee to provide emotional support.

2. Provide management and coordination of the volunteer team, including assisting in planning and organising volunteer events and training.

3. Lead an evening outreach session (8 - 10 pm) at least twice a month.

4. Support income generation initiatives including preparing grant applications, bids and fundraising events, promoting the Embrace vision and work.

5. Build strong working relationships with partner organisations and work in partnership with them, particularly where there is a multi-agency approach to supporting a service user/attending meetings as required.

6. Represent Embrace, its vision and values to external partners, the public and churches, building relationships with churches in the area.

7. Manage Embrace communications with supporters and volunteers, including communication with partner organisations and churches. Manage Embrace social media accounts and ensure a positive representation of Embrace is upheld.

8. Have a high commitment to safeguarding staff, volunteers and women. Attend annual safeguarding training, train new and current volunteers in safeguarding specific to the work and update safeguarding policies, in liaison with the trustees.

9. Take responsibility for coordinating the day-to-day running of the service, including:

1. Manage Embrace’s reporting and activity logs, ensuring records, policies and procedures are up to date, ensuring accounts and reporting requirements are completed on time, and reporting to trustees.

2. Administrative tasks, including word processing, printing, and filing, managing multiple email accounts, and website, and updating records, documentation, agendas and databases as necessary.

3. Maintain stocks of consumables, ordering/ buying supplies as necessary. Oversee the upkeep of any future Embrace vehicle, ensuring tax, insurance, MOT, and servicing are up to date.

4. Complying with health and safety responsibilities as outlined in the Embrace Health and Safety policy. 

10. Participate in times of prayer and spiritual input with co‐workers (currently Director, Trustees and volunteers) and service users.

11. Attend trustee meetings on a quarterly basis, reporting on Embrace activity.

12. Consider when to build a ‘Core Group’ team of volunteers to develop a programme of fundraising and team-building events.

13. Further develop Embrace taking account of other models and national developments. 

14. Any other tasks that may be reasonably expected and requested.